Records and Information Management
Project services
End-to-end support for records management projects
Contact SalesLeverage 70 years of information management experience
Many organizations want to store records offsite, but don’t have the resources to handle the many dimensions and complexities of a records management project. Iron Mountain can help. Working as an extension of your organization, we can handle the end-to-end delivery of any records management project, in tune with the unique needs of your organization and in line with best practices gathered over 70 years. The engagement can be on a one-time, periodic, or ongoing basis that allows you to stay focused on what you do best -- running your organization.
Does your organization need to:
- Clean out records and other assets currently held onsite to free up space for workplace transformation projects and real estate changes?
- Move and manage an entire file room offsite?
- Clean and restore information assets damaged by disaster or environmental contaminants?
- Defensibly destroy information as part of a one-time or unique business event, in compliance with industry and government regulations?
Our end-to-end services for records management projects include pack and prep services, offsite file room storage and management, inventory audits, document recovery, shred services and end-to-end management of documents, assets and more.
Once your records are securely stored offsite, you'll have on-demand access to anything your organization needs through our intuitive, cloud-based Iron Mountain Connect™ Records Management application. With just a few clicks, you can search through your offsite inventory, locate what’s required to satisfy an internal or external request and arrange for it to be quickly scanned or delivered, digitally or physically, by one of our vetted and trained employees.
We can pack your records into standard Iron Mountain storage cartons and collect metadata to describe box contents, with an option to index each file in the carton. This ensures records are stored according to your retention codes and records policies.
Records management services include:
- Sorting your onsite records inventory, including organizing, boxing, RFID-tagging and indexing metadata.
- Purging, packing and providing point-to-point transfer of cartons and files from your facility to an Iron Mountain Record Center
63%
Did you know?
Nearly two-thirds of companies (63% of survey respondents) have records they would like to store offsite but are not doing so because they don't have the resources to prepare the files and cartons.
Source: Coleman Parks Research. January 2018 survey conducted on behalf of Iron Mountain.
Offload the management of your file rooms. Rely on Iron Mountain’s expertise, infrastructure and experienced staff.
Industry fact
40% of business do not reopen after a disaster and another 25% fail within a year
Source: Federal Emergency Management Agency (FEMA)
Secure Shredding
Secure IT and e-Waste Disposition Service (ITAD)
Workplace transformation begins with a Clean Start
Looking to control real estate costs while providing high-performance workspaces? Iron Mountain® Clean Start can help you reduce the amount of space consumed not only by physical records, but pcs, servers, artwork and other assets. Iron mountain manages the clean out process, while also providing secure services to archive, donate or defensibly destroy materials.Iron Mountain® Clean Start service
How it works
Together, we assess your specific records management project requirements and plan the project in detail.
We provide a Statement of Work of the services required to complete the project, and you evaluate it to determine the scope — a one-time service or program-based service over time.