Iron Mountain Insight Essential Edition On AWS

Business challenge

Your organisation is under considerable pressure to achieve its strategic goals and deliver value to internal and external stakeholders. You want to be responsive, but when you struggle to manage a mix of paper and electronic information you’re slowed to a crawl.

When you live in this kind of hybrid world without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share it with others, especially your remote workforce.

Find what you need when you need it most

Iron Mountain InSight Essential Edition is a subscription solution that combines scanning of physical documents and digital storage in a secure cloud repository hosted on Amazon Web Services (AWS). You have the option to ingest documents from other digital repositories as well as file upload capabilities for your users.

Your scanning will be done by the provider that you already trust with your paper documents and can help you manage the entire information lifecycle for both physical and digital information, consolidating your physical storage, scanning and digital storage into a single operation. You can count on a proven chain of custody to ensure transparency of where your physical and digital assets are at all times.

Leverage Iron Mountain experts’ 20+ years experience in scanning, indexing and digitally storing information, along with our extensive network of imaging centers with highly secure and efficient personnel, processes, facilities and equipment. You’ll have a centralised view of your information, be able to free up valuable workspace and make handling of your information & its usage much easier for better decision making and delivering on compliance requirements.

How it works

Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Leveraging optical character recognition (OCR) technology via Amazon Textract, the contents of your documents are completely searchable by text or index, available for your PDF, TIFF and Office documents in 50+ languages.

Digital documents stored in other repositories can also be ingested to have all of your documents together for centralised visibility and access. Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorised users to access only the information that they need, wherever and whenever they need it. You have the ability to share files with internal and external users as links and email attachments.

Solution benefits

Iron Mountain InSight Essential Edition enables you to take the first step on your digital transformation journey. You can:

• Free up space and accelerate migration to the cloud.
• Easily and quickly search for critical documents from one central, secure location.
• Improve decision making and reduce time to market.
• Manage predictable costs.

Complementary solutions

For customers that store their records in an Iron Mountain Record Center, our Image on Demand solution is both an alternative document delivery service for retrieval of information from box or open-shelf storage, as well as a ‘pay as you go’ method for converting paper or film based information to a digital format over time, as it is needed.