Offsite Records & Document Storage

Preserve and protect your information and assets in highly secure and compliant facilities.

Trust the records and information management (RIM) experts

Records and information are the lifeblood of any organisation. Managing and protecting these valuable assets is a must.

Iron Mountain’s RIM professionals will work with you to identify records for relocation to our secure off-site records storage facilities, where they’ll be tagged and classified using your own terminology, tracked with RFID labels, and made available on our intuitive Iron Mountain Connect™ web portal, so you quickly locate and retrieve your information as needed.

The proof is in the building

To preserve and protect your critical documents, Iron Mountain records centres adhere to comprehensive facility requirements for security, fire safety, and environmental controls.

Auditable chain of custody

Your information stays secure within our facilities, which are governed by strict, industry-leading chain-of-custody procedures. You’ll have complete visibility and control over your inventory at all times through our proven workflows and technology-enabled tagging.

People you can trust

You’ll be supported by thoroughly vetted and formally trained Iron Mountain employees who ensure that the highest standards of security are maintained across all of our document storage services.

Offsite doesn’t mean offline

The Iron Mountain Connect™ Records Management application provides online management of your boxes and files, including metadata, searching, tracking and processing of service requests. With just a few clicks, you can search through your offsite inventory, locate what’s required to satisfy an internal or external request and arrange for it to be quickly scanned or delivered by one of our vetted and trained employees. You can free-up valuable real estate and staff by moving boxes and files to Iron Mountain—without sacrificing visibility to your information assets. And you’ll have rapid access to high-activity files using our Open Shelf File Storage solution.

Explore the customer story

"Now, when we request records from Iron Mountain, 999 times out of 1,000 they arrive next working day."

378 agreements with
45 suppliers reduced to
2 easy-to-manage contracts

Specialised storage

If you have specialised storage needs, such as preserving larger volumes of records or materials that require special environmental controls, Iron Mountain can design and create a customised vault to meet your specifications.

Features include:

Climate-controlled storage for materials that require definitive environmental and relative humidity specifications.
Separate vault storage for film, magnetic and mixed media to prevent cross contamination.

IM employee with a cart of IM boxes in warehouse

Archive important files for your business

Iron Mountain allows you to keep your files in a secure location that can be easily retrievable when you need it.

Store information in compliance with government and industry regulations

Depending on the industry your business operates in, information must be stored in accordance to government regulations. Choosing to place your important documents with Iron Mountain protects your company from not only potential data leaks, but also additional fines that you may incur from improper storage.

Digitise documents for easy access

Iron Mountain offers digitisation services if you have important documents that you consistently use. By digitising the document and uploading it to our secure cloud system, you can access a virtual copy of this data even after your original document is stored away.

Document retrieval

Document retrieval can be a simple process. Whenever you need to have your document in-hand, order online through Iron Mountain Records Management web portal. We can
schedule a delivery from our offsite document storage facility straight to your location.

What is a records management system?

A records management system (RMS) is the general process in which a company’s records are handled throughout its lifecycle.

When a document with important information gets created, it’s imperative that this data is managed in the correct way to prevent information leaks or other loss of information. A proper document management system can easily solve potential security issues that may arise from the storage of an important record.

At Iron Mountain, your valuable documents are sent to and kept safe in our secure storage facilities. Our world-class archiving system can assure you that your organisation’s data will be closely guarded and kept safe. We work closely with you to minimise costs, improve access to business information, and protect important documents, records, and files

What are the benefits of using our RMS?

Whether your company stores information using paper documents, digital PDFs, or other media formats, Iron Mountain can help you correctly manage your data storage.

What are the benefits of using our RMS?

Whether your company stores information using paper documents, digital PDFs, or other media formats, Iron Mountain can help you correctly manage your data storage.

Why Iron Mountain?

We have the experience and expertise to streamline your business while keeping your customers’ data safe—and secure. We are especially proud to partner with organisations like yours. Together, we elevate the power of your work.

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