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Digital transformation: Are we there yet?

Let’s take that next step together

It’s rare to find an organisation today with 100% paper for its workplace needs. At some point, leaders have taken small steps to digitise their files and processes. However, this hybrid option is not only inefficient, but it also hinders business resilience and growth.

Digital transformation:

Helps automate administrative processes
Enhances the end-user experience
Provides deep analytic insights
And, if done right, it can optimise workflows, eliminate data silos, improve security, and reduce costs

So, why haven’t organisations fully jumped on board?

Most organisations believe they’re already on the path to digital transformation. However, we’ve found that there are a few areas that go unaddressed when leaders look to tackle this initiative. Below, we’ve outlined the five necessary steps to take to fully immerse your team in the digital transformation process.

Five steps to digital transformation

From Today To Future-Ready: How To Progress On Your Digital Transformation Journey

Step 5 - Unlock
Step 4 - Automate
Step 3 - Store
Step 2 - Digitise
Step 1 - Identify

Step 1 - Identify

Not every file needs to be digitised. Implementing a “scan everything” process does not solve the root problem of figuring out what your team has, its retention date, and its level of importance to the business. By identifying what to scan, store, or defensibly destroy, you’ll save your team time and money.

To help your team identify what to keep, check out:

Information governance advisory services

Watch the video to learn how Iron Mountain advisory services combine technology with expertise to provide holistic information governance services.

Rethink Information Governance - Getting a handle on data

Ebook: Getting a handle on data

Digital transformation - Step 2 - Digitize

Step 2 - Digitise

Through the document digitisation process, you’re expanding accessibility and increasing productivity on your work projects. Right now, and maybe for the foreseeable future, employees are working in a hybrid work style. This means there is a mixture of physical and digital files that results in a lack of accessibility, which then impacts productivity.

Not sure where to start digitising? Read these:

Digitising 101 for records and information management

Why digitise? Mismanaged information can slow down your processes, frustrate your customers and reduce efficiency. Not to mention burden your business with the cost of storing paper in premium-priced office space. Your records retention schedule and investment in secure offsite storage combined with intelligent digitising will give you access to the information you need when you need it. Learn more.

Continuing to rethink the workplace

In this guide, we'll look at all of this, as well as what makes this the opportune time for you to rethink how your organisation is making its way in the digital workplace - and how Iron Mountain's local, all-in-one services for simple, secure records and information management can play an essential role in helping you transform your business.

Step 3 - Store

Rather than spending hours digging through file cabinets, you can now find your information in an easily accessible, centralised, secure digital storage repository that’s future-proofed from any unforeseen situations. By removing unnecessary physical storage, you’ll have more options to create a flexible workspace.

Flexible cloud storage platform; find the right storage for your team here:

Accelerate digitisation and improve accessibility with digital storage

No matter where you are in your digital transformation journey, delivering real business value from information requires better access, sharing and integration to create a truly collaborative, accurate and easy to use process.

Step 4 - Automate

Your team can now create automated workflows for document-centric processes, which eliminates repetitive, time-consuming tasks and frees your team for more valuable work. With this comes increased productivity and more opportunities for brainstorming new ideas.

Free up your team’s time through automation. Learn more here:

Rethink how you do business with Iron Mountain

As a service provider for 70 years, we continue to evolve alongside you. Together, we're solving a broader range of problems and protecting a broader range of assets. We're collaborating with you to drive workflow improvements across paper, digital and media files. We're automating business processes that allow you to mine your data, so you can uncover new revenue stream opportunities and cost savings.

Step 5 - Unlock

By digitising your files and applying advanced analytics, your team can identify patterns, trends, and other valuable information.

Explore our services

Information Governance Advisory services

More than 100 information governance experts are ready to help grow your program with a comprehensive approach

Document scanning and digital storage

Transform your business and centralize your information with digital scanning and storage

InSight Intelligent Document Processing

Digitise, store, automate, and unlock the power of your data through the power of automation

Digital Mailroom

Streamline mail operations and connect data digitally across organisational silos

We make it easy to get started.

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