Law Firm Records & Information Management

Law firms are under increasing pressure to reduce costs. Many firms operating in expensive urban centres are looking to lower their real estate costs, which are often a firm’s second-largest expense. Location moves, remodelling, or negotiating lease renewals now involve taking a hard look at how to reduce the real estate footprint – and onsite records and file rooms are a good place to start.

By moving records offsite, you can:

• Enhance efficiencies
• Mitigate risks and improve records accessibility
• Re-purpose space for collaboration areas

Consolidate your real estate with workplace transformation projects to ensure business continuity with our Clean Start programme.

Store your documents in secure and compliant facilities with our offsite storage service.

We know that defensible disposition is a critical component of managing cost and risk, and a key element of law firm Information Governance procedures.

With our Smart Sort solution, you can destroy paper records as they meet retention requirements and enable a more compliant and efficient records management program. The Smart Sort process will sort and reorganise your files according to destruction eligibility, record type, record status, unique identifier - or whatever you require.

• Easily Identify Destruction Eligibility
• Enable Box-level Destruction
• Reduce Program Costs & Risks
• Improve Find Rates

Once you’ve identified which records can be destroyed, our highly certified secure shredding service can help to ensure the safe disposal of confidential documents and paper records. All of the paper our services shred on your behalf is recycled in UK recycling mills, safeguarding the environment.

Many lawyers work on-the-go, and require immediate access to records and information. The move to a hybrid working model has also made getting timely access to the right information for the right people, regardless of location, ever more critical. By digitising records and leveraging the cloud, law firms increase efficiency and can scale as they grow. As you migrate to a digital way of working, you can focus on core business processes and better leverage your technology investments.

These services enable you to:

• Improve agility with better access and use of information
• Increase efficiency with streamlined processes
• Manage information growth and scale on-demand

Information governance

Stay compliant with our Information Governance Advisory Services to increase the adoption of well-documented and easily enforceable policies that apply across information types and across your entire organisation.

Iron Mountain helps organisations:

• Understand your information and where it resides through Retention and Privacy Policy Management
• Protect your organisation’s most valued data even beyond its active use with our Secure ITAD Services for security, sustainability and ensuring your brand reputation
• Secure shredding of records and documents in a compliant, cost-effective way