Offsite Records & Document Storage

Iron Mountain Connect™ is Iron Mountain’s online customer hub that helps you manage your information. Use this tool to place orders, run activity reports, and access your inventory data—anytime, from anywhere.

Features include:

• Manage your offsite records storage from anywhere and at anytime
• Place orders, run activity records, and access your inventory data
• Set up document shredding services and programs

To get a quote, contact an expert

Not all records management companies can meet specialised storage needs, such as preserving larger volumes of records or materials that require special environmental controls. Iron Mountain can design and create a customised vault to meet your specifications.

Features include:

• Climate-controlled storage for materials that require definitive environmental and relative humidity specifications
• Separate specialised vault storage for film, magnetic and mixed media to prevent cross contamination

Gain quick access to your inventory and improve governance with RFID technology.

Evolving your RIM program to an information governance structure requires you to proactively take steps towards improvement in your overall process.

Enhancing your program to include automation and technology, such as radio frequency identification (RFID) allows you to streamline governance of your information. You’ll be able to audit your inventory to prove the soundness of your program to customers, internal and external auditors, and stakeholders.

Reduce cost and risk by destroying records as soon as retention requirements expire

Keeping records longer than necessary invites unnecessary risk and expense. Not only must your organisation contend with storage and records management costs, but regulatory penalties and reputation damage stemming from information loss and/or compliance violations can run into the millions.

With Iron Mountain Smart Sort, you can destroy paper records as they meet retention requirements and enable a more compliant and efficient records management program.

• Easily identify destruction eligibility
• Enable box-level destruction
• Reduce program costs and risks
• Improve find rates

View solution brief

How it works

Iron Mountain trained records management professionals will survey your inventory to identify destruction eligibility at the file-level. Then, using input from your database and records retention schedule, they’ll work alongside your team—onsite or remote—to organise your records according to destruction eligibility year, so you can confidently destroy paper documents as retention requirements expire.

Your organisation will:

Gain greater record inventory integrity and visibility. All records will be assigned key metadata for fast discoverability, and all records will be classified and stored by destruction eligibility date.

Reduce record management costs and risks. Policies built on the defensible acceleration of the destruction of paper records ensures your organisation is storing only what it needs. Storage and associated management costs are reduced, as is the risk of information loss and/or compliance violations.

Increase productivity. An organised, discoverable records inventory ensures employees don’t waste hours searching for information. Needed records are available at the click of a button.

Learn More About Smart Sort