Digital transformation: meaning, function, benefits, and stages.

What digital transformation means for organisations in managing critical assets in a hybrid physical and digital environment?

Transition from physical to digital in a unified asset framework, convert archives and unstructured data to structured, and discover valuable insights through automation.

Digital transformation is the process by which an organisation or company adopts digital technologies to change the way they operate, interact with customers, and create new value in their business. It involves the integration of digital transformation technologies in all aspects of the business, from internal management, operational processes, to customer experience. The digital transformation function is not just about adopting new technologies, but also about changing organisational culture, business processes and operational models to be more adaptive, responsive and innovative in this digital age.

There are so many aspects to digital transformation and each transformation journey is unique to your industry, purpose and goals. However, there are common reasons that force change, such as inefficiencies caused by data silos leading to potential lack of governance and inability to capitalise on valuable insights to stay competitive, ensuring all valuable information is converted from paper to digital for optimal access and use, and enabling paperless working in an increasingly hybrid environment.

In short, if you invest in digital transformation, you will be able to access information from multiple physical or digital sources and with multiple media, manage your data and information consistently to minimise internal and external risks, make unstructured information structured to optimise its value, and empower your employees to achieve your business goals.

Step 1 - Identify

Not every file needs to be digitised. Implementing a “scan everything” process does not solve the root problem of figuring out what your team has, its retention date, and its level of importance to the business. By identifying what to scan, store, or defensibly destroy, you’ll save your team time and money.

To help your team identify what to keep, check out:

Step 2 - Digitise

Through the document digitisation process, you’re expanding accessibility and increasing productivity on your work projects. Right now, and maybe for the foreseeable future, employees are working in a hybrid work style. This means there is a mixture of physical and digital files that results in a lack of accessibility, which then impacts productivity.

Not sure where to start digitising? Read these:

Step 3 - Store

Rather than spending hours digging through file cabinets, you can now find your information in an easily accessible, centralised, secure digital storage repository that’s future-proofed from any unforeseen situations. By removing unnecessary physical storage, you’ll have more options to create a flexible workspace.

Flexible cloud storage platform; find the right storage for your team here:

Step 4 - Automate

Your team can now create automated workflows for document-centric processes, which eliminates repetitive, time-consuming tasks and frees your team for more valuable work. With this comes increased productivity and more opportunities for brainstorming new ideas.

Free up your team’s time through automation. Learn more here:

Step 5 - Unlock

By digitising your files and applying advanced analytics, your team can identify patterns, trends, and other valuable information.

So, before you dive into your digital transformation, chat with us. We can help you protect and unlock value from your paper and digital assets, no matter the format, and provide the key to a fully transformed and integrated enterprise.

Learn how your team can unlock its data:

Information management and content services solution

Digitise | Store | Automate | Unlock