Jumpstart Your Digital Transformation

Let’s take that next step together

It’s rare to find an organisation today with 100% paper for its workplace needs. At some point, leaders have taken small steps to digitise their files and processes. However, this hybrid option is not only inefficient, but it also hinders business resilience and growth.

Digital transformation:

Helps automate administrative processes
Enhances the end-user experience
Provides deep analytic insights
And, if done right, it can optimise workflows, eliminate data silos, improve security, and reduce costs

So, why haven’t organisations fully jumped on board?

Most organisations believe they’re already on the path to digital transformation. However, we’ve found that there are a few areas that go unaddressed when leaders look to tackle this initiative. Below, we’ve outlined the five necessary steps to take to fully immerse your team in the digital transformation process.

Five steps to digital transformation

To achieve the full benefits of digital transformation, you need to build a good foundation. And as with any journey, it’s best to start with step one. Here, we go into the logic behind each step of the digital transformation journey.

Digital transformation pyramid in 5 steps journey

Step 5 - Unlock
Step 4 - Automate
Step 3 - Store
Step 2 - Digitise
Step 1 - Identify

Step 1 - Identify

Not every file needs to be digitised. Implementing a “scan everything” process does not solve the root problem of figuring out what your team has, its retention date, and its level of importance to the business. By identifying what to scan, store, or defensibly destroy, you’ll save your team time and money.

To help your team identify what to keep, check out:

Information Governance Advisory Services

Watch the video to learn how Iron Mountain® Advisory Services combine technology with expertise to provide holistic IG services.

So, before you dive into your digital transformation, chat with us. We can help you protect and unlock value from your paper and digital assets, no matter the format, and provide the key to a fully transformed and integrated enterprise.

Digital transformation - Step 1 - Identify

Step 2 - Digitise

Through the document digitisation process, you’re expanding accessibility and increasing productivity on your work projects. Right now, and maybe for the foreseeable future, employees are working in a hybrid work style. This means there is a mixture of physical and digital files that results in a lack of accessibility, which then impacts productivity.

Not sure where to start digitising? Read these:

Getting real about the digital workplace

Digital transformation before the pandemic was often a technology-driven conversation focused on different ways to use cloud, mobile and other options to collaborate online and streamline workflows.

Digitising 101 for records and information management

Why digitise? Mismanaged information can slow down your processes, frustrate your customers and reduce efficiency. Not to mention burden your business with the cost of storing paper in premium-priced office space. Your records retention schedule and investment in secure offsite storage combined with intelligent digitising will give you access to the information you need when you need it. Learn more.

Step 3 - Store

Rather than spending hours digging through file cabinets, you can now find your information in an easily accessible, centralised, secure digital storage repository that’s future-proofed from any unforeseen situations. By removing unnecessary physical storage, you’ll have more options to create a flexible workspace.

Flexible cloud storage platform; find the right storage for your team here:

Accelerate digitisation and improve accessibility with digital storage

No matter where you are in your digital transformation journey, delivering real business value from information requires better access, sharing and integration to create a truly collaborative, accurate and easy to use process.

Iron Mountain scan and store solution

Video - Iron Mountain Scan and Store solution

Step 4 - Automate

Your team can now create automated workflows for document-centric processes, which eliminates repetitive, time-consuming tasks and frees your team for more valuable work. With this comes increased productivity and more opportunities for brainstorming new ideas.

Free up your team’s time through automation. Learn more here:

AIIM state of the intelligent information management industry: A wake-up call for organisation leaders

AIIM’s Industry Watch research program looks at the impact of the rising tide of information chaos on the effectiveness of transformation initiatives, the adoption rates of core IIM technology building blocks, and IIM best practices.

Step 5 - Unlock

By digitising your files and applying advanced analytics, your team can identify patterns, trends, and other valuable information.

Learn how your team can unlock its data:

8 benefits of intelligent content services

Intelligent content services can help transform HR into a data-driven team and enable organisations to take advantage of eight benefits.

Content service platform ROI calculator

The ROI that you may experience from implementing a CSP depends on your own, unique use cases and can vary by department. Iron Mountain can help you with those additional calculations in a discovery workshop; however, the following cost savings are likely to be seen across all organizations: