Offsite tape vaulting

Manage, search, locate and retrieve your data online through an easy-to-use, secure web interface

It’s happened – you’re unable to produce the data you need for litigation requests and audits, so you now must spend time and effort searching for the media with the required data for the request.

Stop worrying about your backup tapes and free up costly staff time by making SecureSync^® a part of your tape management program, so you’ll know where the backup data is at all times.

• 24/7 access to your offsite data
• Full transparency into where your data is at, whether in transit or in the vault
• Free for Iron Mountain customers

SecureSync^® offers everything you need to track your media at Iron Mountain facilities, schedule pickups, view reports, store and access your disaster recovery plan and more.

• Automate media pickups
• Online tracking of media to reduce staff burdens and manual errors
• Real-time online inventory of tapes distributed to, stored in and returning from Iron Mountain
• Tracking of media at recovery sites during a disaster event or test
• Status and exception reports
• Manage administrative and authorisation tasks easily and quickly anytime, anywhere

Know that your offsite media inventory was both complete and accurate

Unknown or unresolved media inventory discrepancies represent major risk to your organisation —especially when media that is unaccounted for could be requested at any time as part of an audit or litigation request, or in response to a disaster recovery incident. And it can require significant time, energy and expense to search for and locate misplaced media.

It’s in your best interest to know your inventory is accurate and complete. Iron Mountain’s Inventory Audit service provides an extra measure of confidence by helping you identify exactly what data you have and where it resides.

Inventory Comparison

Simple and effective, you submit your media barcode numbers via SecureSync^® and we generate a report that shows any discrepancies. This is a no-charge service for current Iron Mountain^® Offsite Tape Vaulting customers.

Logic Vault Audit

Scan and report. Iron Mountain scans all or a subset of the barcodes for your media stored in our vault. When complete, your authorised users receive a report of the findings, including any errors, duplicates and/or missing items.

Customer Scan

Roll up your sleeves and get hands on. Visit an Iron Mountain media vault and you’ll be given a space to work where you can perform an audit onsite using your own staff. Iron Mountain will assist you with the audit and help you resolve any discrepancies that may arise.

Data growth and retention policies are making archived data difficult to manage

Business data needs to be retained – either for compliance reasons or to maintain the integrity of the organisation. But data is growing fast and it’s overflowing. At this point you have so much data, you aren’t sure how to manage it. It’s all important information that needs to be maintained for the integrity of your business, but storing it has become a challenge.

Archived information is probably low priority data that you don’t always need. It’s your original data that is still important to your business. Knowing what data is stored on your archive tapes becomes critical any time you’re faced with an audit, litigation or discovery request.

Experience and knowledge to help manage protect and preserve information

Backup is for recovery and archive is to restore. In any situation, whether a day-to-day question or a major catastrophe, you need to be able to access your data securely and efficiently. Iron Mountain has the experience and knowledge to help you determine how to identify information for archive and backup purposes.

Iron Mountain provides a comprehensive data archiving solution and retrieval program to cost effectively protect and preserve data that needs to be retained, and accessible for compliance, legal and value generation - letting the IT staff focus on driving business innovation while being confident in knowing what data is stored yet accessible when needed.

Secure tape transportation and management

Reliably track the progress of your backup media along every step of the transportation route

Many of the risks of data loss and theft associated with confidential information are at their highest during transport, especially with unencrypted data. Choosing Iron Mountain for secure, data transportation is one way to help minimise those risks for your most critical data.

Iron Mountain Transport solution installed in dedicated vehicles securely transports your business information and delivers patented security, tracking and auditable chain of custody.

Secure dedicated transportation tape vaulting

Extending Security and Best Practices To Remote Areas

Protecting your company’s backup data is a vital part of protecting your brand, reputation, compliance status and even the health of your business. With our Dedicated Transportation service you can be confident that your backup media is transported securely between your facilities and our offsite storage vaults. 

• Uses drivers who are thoroughly vetted, with the option of assigning a second, highly-trained iron mountain employee to stay with your media at all times.
• Offers special add-on options, such as air transport, disaster recovery test programmes, and “one-time-only” tape library moves.
• Securely transports your media in a dedicated vehicle equipped with Iron Mountain Transport solution that delivers patented security, tracking, and auditable chain of custody