Iron Mountain Clean Start®

Obstacles and risks during real estate changes

Whether employees are remote, onsite, or hybrid, many organizations are rethinking their office spaces and work processes to create working environments that promote collaboration, improve engagement, increase satisfaction, and reduce turnover.

Planning for and executing these changes, however, isn’t always easy. Obstacles such as file cabinets filled with records past their retention and other items, storage spaces full of obsolete IT assets, and employee workstations cluttered with a mix of business and personal assets can take up valuable space, create risk, decrease productivity, and make real estate changes difficult.

Overcome these obstacles and unlock the full potential of your workplace with Clean Start

Whatever your workplace goals, from rethinking or closing office space, to navigating mergers and acquisitions (M&A), or just becoming more organized, Iron Mountain Clean Start can help you:

• Accelerate project execution
• Reduce or reconfigure real estate to improve ROI
• Protect confidential or sensitive information and assets
• Uncover and implement sustainable outcomes
• Drive collaboration with key internal and external stakeholders
• Standardize Clean Start solutions across your project portfolio

What does the future of your workplace look like?

From single-location projects to portfolio-wide initiatives, Iron Mountain Clean Start will help you reduce risk, enhance collaboration, increase efficiency, and drive sustainability as you elevate your workplace.

Closing, relocating or optimizing office space

Closing, moving, or optimizing office space can be stressful, and the last think you need is the risk of exposing your organization to data breach during project execution. While traditional moving and real estate service companies can support these projects, most don’t have the expertise, trained and vetted employees, or secure chain of custody to properly handle your organization’s most valuable assets. Clean Start can help with a complete set of services, all under a single vendor and following our unique approach to project planning and execution:

• Pack, move, and store records offsite
• Securely shred outdated documents
• Sort, pack, and move employee workstations
• Securely recycle or remarket obsolete IT assets
• Move/store furniture, pallets, or equipment
• Decommission furniture, fixtures, and equipment

Navigating portfolio-wide initiatives or M&A activity

Real estate portfolio optimization and M&A activity are experiencing record activity levels as companies look to identify synergies and cost savings, and drive transformational change. However, portfolio-wide real estate initiatives and M&A integration can be impeded by obstacles such as widely dispersed facility locations, large volumes of files or other assets, and conflicting processes and tools for sharing and protecting information. With experts and resources located throughout North America and the world, Clean Start can help to:

• Securely close unneeded office locations
• Dispose of or recycle obsolete or redundant assets
• Identify and address security breach risks
• Eliminate standalone processes/policies

How does Iron Mountain Clean Start work?

Drive sustainability during project execution

Clean Start can help you take advantage of sustainability opportunities during project execution, supporting environmental goals beyond building operations

• Recycle paper: Securely shred and recycle your documents, with diversion data provided through our Green Report
• Remarket IT assets: Our Secure IT Asset Disposition services can recycle, refurbish, or remarket IT assets to divert landfill waste
• Donate office supplies / furniture: Prevent landfill waste and support local charities by donating unneeded furniture and office supplies.
• Reduce emissions: Our data centers are powered by renewable energy and our Green Power Pass allows you to apply energy credits towards emission reduction goals

Before and after Clean Start

Success story

A global bank introduced a new workplace strategy that included cutting a large office footprint in half, closing the space and moving to a new location. They leveraged Clean Start to optimize space usage, securely complete project execution, and support a workplace of the future.

Clean Start delivered by:

• Reducing space usage by eliminating file cabinets and other obsolete assets and moving millions of documents to offsite storage
• Securely destroying and recycling thousands of pounds of obsolete documents
• Digitizing hundreds of thousands of files and supporting the implementation of digital workflows
• Helping to create a modern, flexible space with collaboration and meeting space
• Developing a standardized process for future projects within the organization’s portfolio