Records and document storage

Free up office space by relocating your records to Iron Mountain’s secure storage facilities.

• Service option: Offsite storage
• Scheduling: After purchase, a customer experience representative will connect with you to discuss storage boxes and set a date for your service
• Timeline: Monthly recurring storage service (annual contract)
• Typical box sizes: 15 inches x 12 inches x 10 inches (1.2 cubic feet)

“The Underground” is a secure information storage facility that lies 220 feet below ground in a former limestone mine, making it ideally suited to preserve information against extreme temperatures or humidity, natural disasters, and pests.

Features include:

• Exceptional security: Armed guards, 24/7 monitoring, and leading-edge technology
• Environmental protection: Vaults maintain specified temperature and relative humidity conditions for medium-term and extended-term storage conditions
• Vault options: For private or shared vaults

Gain quick access to your inventory and improve governance with RFID technology.

Evolving your RIM program to an information governance structure requires you to proactively take steps towards improvement in your overall process.

Enhancing your program to include automation and technology, such as radio frequency identification (RFID) allows you to streamline governance of your information. You’ll be able to audit your inventory to prove the soundness of your program to customers, internal and external auditors, and stakeholders.

Keeping records longer than necessary invites unnecessary risk and expense. Not only must your organization contend with storage and records management costs, but regulatory penalties and reputation damage stemming from information loss and/or compliance violations can run into the millions.

With Iron Mountain Smart Sort, you can destroy paper records as they meet retention requirements and enable a more compliant and efficient records management program.

• Easily identify destruction eligibility
• Enable box-level destruction
• Reduce program costs and risks
• Improve find rates

What's hiding in your records storage boxes? Find out with Iron Mountain Smart Reveal.

Storing boxes with little or no descriptive information and unknown content increases your cost and risk. Iron Mountain Smart Reveal makes it easy to discover what’s in your record storage boxes so you can make informed decisions on what to do – retain, defensibly destroy, update metadata, assign ownership, digitize records, or whatever you require.

Iron Mountain Connect^™ is Iron Mountain’s online customer hub that helps you manage your information. Use this tool to place orders, run activity reports, and access your inventory data—anytime, from anywhere.

Features include:

• Manage your offsite records storage from anywhere and at anytime
• Place orders, run activity records, and access your inventory data
• Set up document shredding services and programs

To get a quote, contact an expert

Not all records management companies can meet specialized storage needs, such as preserving larger volumes of records or materials that require special environmental controls. Iron Mountain can design and create a customized vault to meet your specifications.

Features include:

• Climate-controlled storage for materials that require definitive environmental and relative humidity specifications
• Specialized storage for film, magnetic, and mixed media