Transform your human resources operations

Iron Mountain Human Resource solution

Challenge

Managing your human resources (HR) records can be challenging when they are in multiple formats and places and your workforce is hybrid. Ensuring your employee documentation is complete, up to date, and being managed in compliance with ever-changing laws and regulations is a priority.

Finding HR Information such as signed consent form, right to work status, contractual obligations, or occupational health considerations among others, and producing audit reporting can be time consuming and manually intensive. Most importantly, if not properly managed, sharing employee documents can expose sensitive information.

Impact

The impact of digitisation cannot be overstated. Managing paper documents costs organisations both time and money: for example, one Iron Mountain InSight® customer reported saving up to 26,000 hours per year1 through increased employee collaboration with digital documents.

In addition, organisations are required to comply with strict compliance regulations such as the General Data Protection Regulation (GDPR) and the Data Protection Act (a GDPR implementation for the United Kingdom), to ensure personal data is defensibly destroyed according to their retention schedule rules. Failure to comply can result in fines that could have a negative impact on businesses.

What if you could

Adopt a unified, secure, and compliant platform that brings both existing digital and newly converted physical documentation together, allowing you to overcome these challenges by:

• Easily and quickly searching and finding the documents you are looking for
• Enhancing HR department productivity by enabling efficient collaboration even remotely
Protecting employee data and improving security and auditability
• Helping ensure that critical documents are up to date and renewals are not missed

Unify physical and digital records for Human Resources

Iron Mountain Human Resources solution is a softwareas- a-service (SaaS) offering that enables employees and internal business partners to scan and store all HR related files onto a secure cloud content repository, which supports accelerating HR processes. Based on role-based access rights, you’ll be able to search for the documentation you need and share it with internal and external stakeholders to enable more effective collaboration, regardless of working location. You’ll have centralised visibility that provides the oversight you need, along with dashboards that arm you with data and metrics that deliver powerful insights, including the ability to be alerted on expiration dates. Through the solution, HR departments are able to track employee documents and take proactive actions such as renew certificates, IDs, and employee policy adherence before they expire.