Small Business Solutions: Keep Your Information Secure & Private

In addition to our secure offsite record storage, we also provide high-quality scanning services.

Do you really need daily, physical access to 100% of the documents you store onsite? Probably not. By incorporating our digital scanning practices into your document and information management process, you can share important information easily and quickly across your small business.

With our document scanning services, you can move more of your physical documents and files offsite and request digital scans of those you need or use frequently. Through our online account management tool Iron Mountain Connect™, just simply request the digital file copies you want and they’ll be sent within 24 hours.

Staying on top of the latest tech can be a challenge. With each advancement, there comes a shift in what’s needed to meet customers’ needs which may have an impact on operational tech devices. As such, there will be a time where technology asset upgrades are necessary to survive.

When that time comes, you will need a proper IT asset disposal program to protect your small business’ information and brand image. Data breaches can still happen to IT assets that aren’t disposed of in a secure manner. As you upgrade technology assets to meet customer needs, securely disposing of older components ensures your most private company details don’t end up in the wrong hands.

What makes Iron Mountain's secure IT asset disposition different

• Secure chain-of-custody: Track assets as they are processed through each secure checkpoint up to the final processing and receive an auditable certificate of destruction.
• National & global footprint: With 3,500 trucks in the US and a global reach operating in dozens of countries across five continents, we support your needs at scale.
• Environmental sustainability: Feel secure knowing that internationally-recognized standards that ensure compliance with industry best practices for data security, environmental compliance, and Occupational Health and Safety are upheld.
• Protect your brand: Protecting critical information for decades, information management is all we do. Iron Mountain is trusted by 95% of the Fortune 1000.

Office space has always been a hot commodity. Now more than ever, small businesses are making the most out of every square foot - an imperative step towards sustained growth and survival. So, it should come as no surprise that small business owners are continuing to reevaluate their real estate footprint.

What does this have to do with storage?

With Iron Mountain^® Records Storage services, you’ll have a local and convenient solution for offsite document storage and retrieval that will help you effectively store, manage, safeguard and retrieve your vital business records and documents. You’ll ensure that your team keeps what it needs and gains access to it when and how they need to.

Benefits of Offsite Storage:

• Free up office space: Without piles of boxes and large filing cabinets, your team can use your costly office space for more productive tasks.
• Locally powered team: Our over 500 storage facilities across the country are ready to serve your small business. We help establish a fast, convenient and personalized file management process with a dedicated account manager.
• Reduce costs: Offsite document services reduce the cost of document storage, labor and administration, helping you lower costs for space, records retrieval, and transportation.

Whether you choose to physically store your files in one of our many offsite locations or shred and store in the cloud, we have a solution for your small business.

When you need some or all of your records back, retrieval requests can easily be made online through our Iron Mountain Connect™ portal. Standard and rush retrieval services are available for your documents, and we can even scan your records for immediate access.

Your company needs a data backup and recovery plan. Onsite server backups won’t help you in the case of a theft, human error, or disaster. With Iron Mountain® Cloud Backup Service you'll have a secure and reliable program that is fully automated, and enables a 1, 24 or 48 hour disaster recovery program tailored specifically for your business. Alternatively, if you do decide to shred your documents for cloud storage, our Iron Cloud Data Management provides tailored solutions to fit your needs.

Shredding paper-based documents doesn’t sound that important. However, many Federal and State Laws require organizations to securely destroy confidential or personally identifiable information. So yes, there is a need to focus on securely disposing documents to help effectively manage your records.

Your small business creates documents that contain sensitive information. But what if it ends up in the wrong hands? If a breach occurs, here’s what it could mean for your small business:

• Investigations, audits, fines and sanctions
• Severe damage to your organization’s reputation
• Loss of your customer’s trust

However you choose to dispose of your documents, we have a safe and cost-effective way to rid yourself of unused paper-based documents.

Here are your secure Iron Mountain shredding options:

One-time shredding

If your business doesn’t routinely create a large volume of paper documents, one-time shredding may be your best option. It’s a cost-effective way to securely and conveniently rid your organization of files once or on an as needed basis.