Optimize judiciary records management to digitize, secure, and organize court documents

Business challenges

Judicial systems worldwide process a massive volume of records. As a result, the judiciary faces several challenges with handling, managing, and storing vital court and archive information such as case files, briefs, correspondence, evidence, and judicial decisions. Most judicial records are handled manually, introducing the inherent risks of inaccuracy, inconsistency, and lost or misplaced records. With a mix of physical and digital documents, confidential judicial records are also more vulnerable to security breaches via unauthorized access.

In addition, orders, opinions, motions, and other judicial documents are often difficult and costly to access. While these records must often be made publicly accessible, they cannot be readily viewed as they are stored in court archives instead of made available via websites. In terms of legal governance, there is a dearth of laws guiding the preservation, accessibility, and disposition of documents from high court justices, further impeding public access to archival records.

As judiciaries seek to resolve these challenges, compatibility issues with existing technologies can hinder the integration of new records management systems.

Impact

Intelligent information management is vital to judiciaries because it directly impacts the administration of justice. Without a proper solution, inefficient information management can slow down case proceedings, escalate costs, increase compliance risks, and bias judicial outcomes.

Judiciaries—regardless of geography—need a better way to organize, manage, handle, and store information to ensure public access, compliance, and timely and fair judicial outcomes.

What if you could

Digitize documents and records, increase accuracy, boost security, and quickly access what’s needed when it’s needed. With minimal manual processing time and effort, you can streamline records management, create a judicial document management system, and establish judicial digital repositories (JDRs), saving time and money.

You can overcome judicial document management challenges by digitizing records into data you can organize, access, automate, and store to:

• Create, manage, and access documents efficiently via a single repository for ready navigation and access
• Automate workflows and data extraction and ingestion processes for increased efficiency
• Obtain intelligent search tools to find data and relevant documents quickly
• Establish a dashboard to track key legal deadlines and required actions for improved visibility
• Reduce overhead, time, and manual errors to optimize judicial outcomes
• Decrease costs associated with paper, printing, and document storage
• Automatically apply document retention rules
• Protect records in the case of a cyberattack or natural disaster