A woman interacting with a digital cloud symbolises a strategy for implementing digital transformation in business.

Accelerate Your Digital Transformation

Elevate your business with effective digital transformation strategies.

What is digital transformation?

Digital transformation for business means using digital tools, such as document digitisation, to improve how a company works and engages with customers. An effective digital transformation strategy updates your processes, models, and tools, making your business more efficient, innovative, and customer-friendly.

Why is digital transformation essential to business growth today?

Today, it’s rare for organisations to rely 100% on paper for their workplace needs. At some point, leaders would have taken small steps to digitise their files and processes. However, this hybrid approach often proves inefficient and canalso hinder business resilience and growth.

Iron Mountain Hong Kong digital transformation solutions:

Iron Mountain offers a range of digital transformation solutions tailored to enhance information management and digitise your business processes. This includes:

Document digitisation: Convert physical documents to digital formats to improve accessibility, storage and management.
Data management and storage: Securely managing and storing digital information with advanced cloud-based solutions and physical storage options.
Secure data destruction: Secure destruction of data-bearing assets, with degaussing and shredding options.
Data backup and restoration: Back up and recover data, safeguarding against data loss.
Digital transformation consulting: Consult with experts to help your business design and implement effective digital transformation strategies.

Key benefits of digital transformation:

Streamline processes: Helps automate administrative processes and improve coordination.
Enhance security and experience: Improve end-user satisfaction through efficient support and streamlined processes.
Unlock valuable insights: Provides real-time access to data and deep analytic insights.
Reduce costs: Optimise workflows, eliminate data silos, improve security, and reduce costs.

Why haven’t organisations fully jumped on board?

Most organisations believe they’re already on the path to digital transformation. However, we’ve identified key areas that often remain unaddressed when leaders embark on their digital transformation journey. Below, we’ve outlined the five essential steps to take to fully immerse your team in the digital transformation process, ensuring a comprehensive business transformation. These steps cover what digital transformation entails, strategies for successful implementation, and the 5 stages involved in effectively digitising your business.

Five steps to digital transformation

To achieve the full benefits of digital transformation, you need to build a good foundation. Like any journey, it’s best to start with step one. Here, we go into the logic behind each step of the digital transformation process.

A pyramid illustrates a 5-step strategy for digital transformation and streamlining business processes, including identify, digitise, store, automate, and unlock, from bottom to top.

Step 5 - Unlock
Step 4 - Automate
Step 3 - Store
Step 2 - Digitise
Step 1 - Identify

Step 1 - Identify

Not every file needs to be digitised. A “scan everything” process does not solve the root problem of understandingwhat your team has, its retention period, and its business value. By identifying which documents to digitise, store, or securely dispose of, you can streamline the digital transformation process, saving both time and money.

Hands sorting through cabinet folders symbolise businesses identifying digital transformation opportunities, where document digitisation is a key part of their strategy.

A man pushing aside folders while working on a laptop represents the digital transformation process, showcasing a business undergoing change with document digitisation.

Step 2 - Digitise

The document digitisation process expands accessibility and increases productivity by converting physical files into digital formats. With many employees working in hybrid environments, a mix of physical and digital files can result in a lack of accessibility and affect productivity.

Step 3 - Store

Rather than spending hours digging through file cabinets, you can now access your information easily from a centralised, secure digital storage repository. This future-proof solution eliminates the need for physical storage and offers a flexible workspace, allowing you to efficiently manage and protect your data.

A man typing on a laptop with infographics of digital storage showcases a digital transformation solution, where business processes are now digitised.

A hand holding a gear with graphic overlays symbolises the digital transformation process and stages for a business integrating digital solutions.

Step 4 - Automate

Automate your document-centric processes and workflows toeliminate repetitive, time-consuming tasks, allowing your team to focus on more valuable work. This boosts productivity and creates more opportunities for brainstorming new ideas.

Step 5 - Unlock

By digitising your files and applying advanced analytics, your team can uncover valuable insights, identify patternsand reveal trends. This process helps optimise workflows, eliminate data silos, improve security and reduce costs, leading to more informed decision-making.