Transform how you access your data

Solution Guides

Connect your information in a scalable cloud repository.

1 December 20236 min

Iron Mountain Scan and Store solution brief

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Connect your information in a scalable cloud repository

Many organizations are making digital transformation a priority to take advantage of benefits such as reduced costs and improved operational resilience. When we talk to our customers, they’re often looking to downsize and/or optimise real estate space, streamline operations, and connect data to support growth, strategy, and decisions across the business.

However paper documents are still part of many business processes, creating a mixture of physical and digital information. The common challenges we hear from our customers include:

Struggle to quickly find what they need
Difficulty sharing information with remote and hybrid workforce
Inefficient use of employees’ time
Increased risks with non-compliance and fines

70% of members say that getting the right information, to the right person, at the right time is at the heart of their digital transformation challenge. (Association of Intelligent Information Management (AIIM))

Iron Mountain InSight® is an information management and content services platform solution that provides you with a centralized view of your information, allowing secure access and retrieval for your employees in a single cloud repository for enhanced visibility and access.

Easily and quickly search for documents
Free up valuable workspace
Prepare for a scalable transformation future

Need help with other steps of your digital transformation journey? We have you covered.

Why should you choose iron mountain?

Partner with a global industry leader
Consolidate vendors across your organization's digital transformation journey
Harmonize your cloud strategy through our cloud partnerships
Receive an auditable chain of custody across physical & digital documents

Related Resources

Although 61.9% of companies are planning more remote work now and in the years to come,² hybrid and remote workforces struggle to access documents quickly and securely. The roughly 80% of employees working outside of the office, either part- or full-time,³ need digitisation.

Industry FactSquaretalk and Gallup

How you benefit

Securely access your digital information in a secure repository anytime, anywhere.
Easily and quickly search for critical documents from one central, secure location.
More efficiently handle and use your information, reducing time and effort spent searching for what you need.
Free up valuable workspace revenue-generating activities and creating a more dynamic environment for a multi-generational workforce.
Reducing time and effort spent searching for what you need. As your requirements change and develop, you can take advantage of additional services and capabilities to support your growth and digital needs.

Not sure what needs to be digitized? Iron Mountain can work with you to identify how to proceed with your legacy, operational, and incoming records. We can help you determine which assets should be digitized, stored, and/or securely shredded based on your retention requirements. We offer several disposition options for your newly digitized physical information including secure storage, sustainable shredding and/or returning physical assets to you. Need help complying with your organization’s retention policies? We have options for you. If your organization already has a retention policy that you want to input, we offer an add-on module that allows you to enter and create your own schedule. If you need help with creating retention rules, you can integrate with Iron Mountain Policy Center, our cloud-based retention policy management platform. You’ll have the ability to access updated retention rules and apply them systematically to relevant documents.

Iron Mountain is an industry leader in helping you bridge the gap between physical and digital information. You can take advantage of the opportunity to consolidate vendors. We offer solutions and services to help you no matter where you are on your digital transformation journey. We partner with Google Cloud and Amazon Web Services (AWS) to provide our customers the ability to harmonize their cloud strategies and take advantage of innovative technology.

To learn more, contact your Iron Mountain representative or visit our website for a free quote.

Need help with other steps of your digital transformation journey? We have you covered.

Identify your legacy records

We can work with you to identify how to proceed with your legacy records.

Digitize your physical documents

We can help you prioritize and achieve your goals through a series of Backfile Conversion, Day Forward Scanning and on- demand programs.

Enable compliance

We offer compliance options including integration with Iron Mountain Policy Center, our cloud-based retention policy management platform.

Dispose records you don’t need

We offer several disposition options for your newly digitized physical information including secure storage, sustainable shredding and/or returning physical assets to you.