Support remote, hybrid workforces
Although 61.9% of companies are planning more remote work now and in the years to come, hybrid and remote workforces struggle to access documents quickly and securely.1
Document scanning and digital storage
Digitally transform your business and centralise your information
Scanning
Gain secure, collaborative access to your information
When you live in a hybrid world of paper and electronic information without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share with others, especially with your remote workforce.
Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most.
We can help you prioritise and achieve your goals through a series of backfile conversion and day-forward scanning programmes. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open, and scan your mail.
Your scanning will be done by the provider that you already trust with your paper documents, and can help you manage the entire information lifecycle for both physical and digital information. You’ll be able to centrally access your information, free up valuable workspace, and make handling and using your information much easier.
Digitisation with InSight DXP
Digitisation concerns
If you want leadership to invest in digitisation, you have to provide measurable proof of the value of your efforts. Scroll over each card and learn what to ask to calculate your organisation’s return on (digital) investment.
Support remote, hybrid workforces
Customers report increased collaboration leading to 26,000 hours saved annually.2
Downsize real estate
Half of global companies plan to cut office space by 2026, with most expecting to cut their space by 10–20%.3
Downsize real estate
Customers report reduced storage costs of $211K over 3 years.2
Aid in compliance
94% of annual compliance costs come from the labour-intensity of document and data management.4
Aid in compliance
Customers report better security and compliance processes, reducing time spent on auditing work by 25%.2
Consolidate systems
Most content systems (74%) are not connected to other lines of business.5
Consolidate systems
Customers report a 55% efficiency lift related to cataloguing and understanding documents and information.2
Free up resources
Office workers spend between 7.6 and 12.5 hours per week searching for information.6
Free up resources
Customers report 40% faster time to documents and information and increased efficiency with $3.1M in savings over 3 years.2
Support environmental, social, and governance (ESG) initiatives
According to the U.S Environmental Protection Agency (EPA), global paper consumption has quadrupled in the past 40 years.7
Support environmental, social, and governance (ESG) initiatives
As physical information gets digitised and stored in InSight DXP, our Secure Shredding program is an option for paper disposition. The offering recycles all collected paper while ensuring compliance with federal, state and industry regulations.
- 84%Of organisations achieve payback in under 18 months
- 40%Employees can spend nearly half of their day looking for paper files
- $1M+Non-compliance fines can reach millions of dollars
- 56%Of organisations still rely on paper-based contracts and orders
How document scanning and digital storage works
You can count on Iron Mountain scanning experts who have the experience, processes, and infrastructure to scan, index, and ensure quality control to meet your requirements. Take a closer look at how you can get better visibility into your information, and learn more about transforming how you access your data.
Digital Mailroom solution
Eliminate paper at your ‘front door with Iron Mountain Digital Mailroom service. Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Once your mail is digitised, you can securely store, search and access it in our Content Services Platform, Iron Mountain InSight®.
During the digitisation process, metadata is extracted, making it easy and efficient to search and find critical information. We will work with you to streamline your mail distribution to individual or group digital mailboxes. User roles combined with metadata access rules ensure the mail is being viewed by the correct people. Your team will have web and mobile access to your digitised mail, ensuring timely access for remote workers. Collaboration is easy with versioning and commentary options. Need to see who or what actions were taken on a document? Audit tracking functionality helps ensure compliance to processes you have in place.
With our Digital Mailroom solution, you’ll be able to:
- Easily and quickly search your mail from one central, secure location
- Improve collaboration with approval workflow capabilities
- Enable remote access to employees
- Manage predictable costs through our subscription service
Get the Digital Mailroom solution brief
Additional related services
InSight Intelligent Document Processing
Digitise, store, automate, and unlock the power of your data through the power of automation
Information Governance Advisory Services
More than 100 information governance experts are ready to help grow your programme with a comprehensive approach.
Iron Cloud data management
Strategic cloud data management and secure data storage with a trusted partner
Features and benefits
- Leverage Iron Mountain scanning experts, processes, and infrastructure to convert physical documents taking up valuable space to digital, and free up some real estate.
- Securely protect your information. Your electronic information will be encrypted at rest and during transmission across a secure network with access restricted by encryption keys. Role-based permissions enable authorised users to access only the information that they need.
- You can ingest documents from other locations, such as other cloud repositories, enterprise content management systems (ECMs), and file shares to centralise access*, storing scanned and digitally born documents for enhanced visibility, connection, and access.
- Quickly search* using optical character recognition (OCR) technology. The contents of your documents will be completely searchable by text or index, available as many file types in more than 50 different languages.
*available through storage in Iron Mountain InSight®
Get in touch with us to learn more
Document Scanning & Digital Storage Services
Secure Storage, Instant Access
The Digital Records Centre is an electronic repository where you can securely store, find and share the digital files that Iron Mountain has created from paper or other media formats or original digital documents. Authorised users can search for, retrieve and share the information they need 24/7, from any location and on any device.
Digitise your workplace office with The Digital Records Centre and you can:
- Quickly, and easily store, locate search for and share documents.
- Control access so only authorised users can see and access your information.
- Save time and cut costs by eliminating manual paper processes.
It's time to go digital
Our experts will help you establish a fast, efficient process for the strategic conversion or your paper records and documents to a digital format. This increases access and reduces storage costs. Backfile Conversion can help you:
- Extract valuable data and insights from your legacy records and documents to make better business decisions
- Have electronic access to your vital records without subjecting the original to wear and tear or loss
- Centralise your information in an electronic repository of your own or our Digital Record Centre, where it can be easily and securely shared.
- Converting all of your legacy paper records to digital files doesn’t make financial sense and can be a daunting task. Instead of doing all your scanning at once, we can help you prioritise and achieve your goals by segmenting it into a series of backfile conversion projects or by establishing Day Forward Scanning and Image on Demand programs.
Increase efficiency with document digitisation
Our team will work with you to create a document imaging solution designed to achieve your short-and long-term objectives. Based on your needs and expectations our experts will recommend ways to increase efficiency by managing your information digitally.
Digitising physical documents with our document imaging services will optimise your business applications and better leverage your technology investments. Fast, secure access positions you to meet compliance objectives and other business obligations.
Image On Demand With Cloud Storage
Use Iron Mountain RS-Web, our web-based customer hub, to select the document you would like to have imaged from among the physical records and documents that you have stored with us.
Our team then carefully retrieves, prepares, and scans the document. After scanning, we return the document to its original storage location. We provide you with secure, easy access to the digital document. This pay-as-you go service minimises costs by allowing you to image only the paper files that you need.
Additional related services
InSight Intelligent Document Processing
Digitise, store, automate, and unlock the power of your data through the power of automation
Information Governance Advisory Services
More than 100 information governance experts are ready to help grow your programme with a comprehensive approach.
Iron Cloud data management
Strategic cloud data management and secure data storage with a trusted partner
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