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The Public sector solution
Lead the way in records management, storage, shredding, and digitisation of data
Contact usPublic sector
Partner with a trusted provider
As a leader in records and information management, we excel at addressing the complexities involved in merging physical and digital data environments. We specialise in aiding public entities with information management and governance, digitisation, secure storage and shredding of records and assets.
We understand the growing pressure to implement cost-effective strategies to reduce the risks involved in protecting, managing and accessing information — and we can help.
Our public sector solutions offer:
- Offsite file management and storage: Free up office space, increase security, and improve access and management of your paper records.
- Scanning and digitising: Make your information quickly and easily accessible.
- Digital mailroom: Streamline mail operations and connect data digitally across organisational silos.
- Information governance: Navigate the intricacies of retention, privacy, compliance and risk management.
- Full chain of custody: Gain full lifecycle control, from record creation and retention to secure destruction.
- Specialist storage: Store your deteriorated documents in our vaults with low-temperature and low-humidity environments.
- Consultative approach: Get advice from industry experts.
Featured resources
The national archives case study: Accelerating transition of digital records using artificial intelligence
The UK government needed to find an efficient way of handling the first batch of documents from the dawn of the digital age.
Putting the 'AI' into MAIL: how intelligent digital mailrooms power your workflows
Next generation intelligent digital mailrooms offer much more than just a way to scan, distribute and track mail.
Risk reset: Shifting focus from reaction to anticipation (full report)
Risk reset: Shifting focus from reaction to anticipation is a research programme conducted by Economist Impact and sponsored by Iron Mountain examining key internal and external factors.
Data governance vs. information governance - closing the gap
Information governance is generally accepted as a framework for managing information in all its formats throughout its entire lifecycle, including its basic building blocks—data. But how exactly does data governance fit into the framework? Or does it stand alone?
Iron Mountain’s solutions for the Australian public sector
Document scanning and digital storage
Through a combination of Iron Mountain’s document scanning expertise, infrastructure, and a modern, secure cloud storage repository, we help you find what you need when you need it most. We can help you prioritise and achieve your goals through a series of Backfile Conversion, Day Forward Scanning and Scanning On-Demand programs. You can even have your inbound physical mail redirected to our secure facilities, and our team of experts will receive, open and scan your mail.
Digital Mailroom solution
Iron Mountain Digital Mailroom solution is a software as a service (SaaS) offering that enables you to enhance operational efficiency by digitising physical mail to provide secure access and retrieval for your employees, automating document-centric processes, and connecting your data across platforms.
InSight® Digital Experience Platform
The InSight Digital Experience Platform (DXP) is a scalable, AI-integrated solution designed to automate and enhance information management processes. It provides comprehensive tools for intelligent document processing, content management and information governance, allowing your agency to efficiently access, manage and utilise its data while ensuring compliance and driving digital transformation.
Policy Centre
Keep your records retention and data privacy policy management connected, current and compliant through the cloud-based Policy Centre solution. As laws change, you can count on high quality research from our international network of law firms to know how changes impact your organisation so you can update your policies accordingly. Available as a subscription service, you’ll receive a feed of fully cited and summarised legal citations with a simple explanation of the requirements to empower your decisions on retention rules and privacy obligations that make sense for your organisation.
Smart Sort
Clean up your legacy records with Iron Mountain Smart Sort. This cost-effective and efficient solution is designed to sort, organise and manage physical files — enabling users to easily identify what to keep, destroy, digitise or provide for specific business. It reduces the complexity and labour involved in records management, helping to deflate storage costs, mitigate risks and streamline the flow of information.
Secure Shredding
Secure shredding ensures the safe and compliant destruction of paper-based records and other sensitive materials directly at your entity’s location. It provides public sector agencies with a secure method to destroy documents containing confidential information, thereby protecting against data breaches, ensuring regulatory compliance, and supporting sustainability through proper disposal and recycling practices.
How does the Iron Mountain public sector solution help you?
People
By managing the full chain of custody from record creation and retention to secure destruction, we can design and deliver solutions to fit the precise needs of your public sector organisation.
Process
Your physical and digital information is safely managed in our secure facilities and, if required, our dedicated information management experts will support you directly at your premises. We can even run your entire information management facility.
Property
For specific public records requirements, we offer records storage in BS5454 vaults — low-temperature and low-humidity environments that extend the life of deteriorated documents.
- 70+Years of experience as an industry leader in the public sector
- 900+Public trust-cleared personnel
Related resources
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