Smart Sort financial services use case example

Results

• Sorting through millions of files was cost prohibitive but Smart Sort's technology driven approach made it a cost-effective solution
• All files were identified, sorted and boxed by destruction eligibility year
• Safely and defensibly shred 3+ million files
• Reduced record storage costs by 33%
• Established a more seamless and efficient defensible destruction process

With Smart Sort, you can

• Easily Identify Destruction Eligibility

Iron Mountain leverages data from your existing database and retention schedule to assess destruction eligibility.

• Enable Box-Level Destruction

Records will be sorted according to destruction eligibility year to simplify ongoing retention and destruction management.

• Reduce Program Costs And Risks

Initiate immediate destruction of eligible records to reduce storage costs and mitigate legal discovery, audit and compliance risks.

• Improve Find Rates

At the completion of your Smart Sort project, you will have an up-to-date file-level listing that enables accurate and efficient records management.

Holding on to records longer than needed will only increase cost and risk over time. Stop wasting precious budget and resources simply to delay the inevitable. Turn chaos into compliance with this cost-effective solution that enables you to organise for efficiency, immediately destroy eligible information and, ultimately, eliminate unnecessary cost and risk from your records management program.

To learn more, contact your Iron Mountain account manager directly, or fill out this form to request more information. Include the words “Smart Sort” in the comments section.