Document scanning and digital storage

It’s time to go digital

Iron Mountain offers a strategic conversion of your paper records and documents to a digital format to reduce storage costs.

Our experts will help you establish a fast, efficient process for the strategic conversion or your paper records and documents to a digital format. This increases access and reduces storage costs.

Backfile Conversion can help you:

• Extract valuable data and insights from your legacy records and documents to make better business decisions
• Have electronic access to your vital records without subjecting the original to wear and tear or loss
• Centralise your information in an electronic repository of your own or our Digital Record Centre, where it can be easily and securely shared.

Converting all of your legacy paper records to digital files doesn’t make financial sense and can be a daunting task. Instead of doing all your scanning at once, we can help you prioritise and achieve your goals by segmenting it into a series of backfile conversion projects or by establishing Day Forward Scanning and Image on Demand programs.

Move to a more paper-free way of working with our Day Forward scanning service.

Scan, index and convert your paper documents and increase your efficiency.

Stop perpetuating paper in your workplace. Start your digital transformation – scan, index and convert your paper documents when they are produced or received in the normal course of business. Processing paper documents slows down your business and inherently increases privacy, security and compliance risks. Our experts will help you cut paper off at the pass.

We will work with you to identify the points at which paper enters your department or organisation and establish a program that prevents paper documents from entering your workplace.

Whether your goal is big – stopping the flow of inbound paper mail to your entire organisation, or small – removing paper from a single workflow or department, we can help you realise your goal.

Learn more about how our Digital Mailroom solution helps customers say goodbye to paper mail.

We’ve successfully guided hundreds of organisations through the process of converting paper-based documents to digital files.

Iron Mountain is a secure option to accelerate your transition to a more digital workplace by utilizing an integrated document imaging and indexing service.

✔ A streamlined workflow

Iron Mountain offers a complete solution for document scanning, with a streamlined workflow that’s designed to meet the needs of your business. Documents are scanned and delivered through a secure network, with the ability to separate, consolidate, modify and import documents at any time, even during the format conversion process. Our team is proactive about helping you achieve efficiency targets and will show you where improvements can be made.

✔ World-class technology

Our advanced technology can automatically extract data from forms, read barcodes and handwriting, index documents and integrate seamlessly with your existing document management system. You’ll save time doing these tasks manually and reduce the costs associated with managing and storing the documents in your organisation. The result? Full visibility across your entire business, so you can maintain the integrity of your data at all times.

✔ High-volume format conversion

Our streamlined workflows are ideal for time-sensitive information, or documents that require collaboration among teams. We pride ourselves on our speed and accuracy in scanning documents of all types. Our team will design a workflow that suits your organisation, with security protocols in place to ensure the information we manage is protected at all times.

✔ Safe, secure and searchable

Your documents will be scanned and original copies are then stored in a highly-secure environment that maintains compliance with legislative and regulatory requirements, best practice standards and quality assurance needs.

Streamline operations and connect data across business silos

Leaders like you have been trying to remove, or at least reduce, paper-based information from business processes. But it’s impossible to remove paper from your workplace when paper-based mail keeps coming and continues to be a core part of your operational processes. Access to paper-based mail is an even bigger challenge when you have a distributed workforce that needs secure timely access to their mail regardless of their location.

Traditional mailrooms rely on manual systems and processes that are labour intensive and prone to human error. As organisations consider downsizing and/or optimising real estate space, they need to streamline operations and connect data across business silos. Iron Mountain can help.

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Transform Your Mailroom

Iron Mountain Digital Mailroom solution is a software as a service (SaaS) offering that enables you to enhance operational efficiency by digitising physical mail to provide secure access and retrieval for your employees, automating document-centric processes, and connecting your data across platforms.

• Convert your mail from physical to digital with auditable chain of custody
• Provide access to and receipt of mail in a secure repository anytime, anywhere to authorised users through role-based permissions you own and manage
• Create opportunity for automation and collaboration of document-centric processes
• Gain operational insights and drive efficiency by connecting data across business silos
• Reduce your physical footprint and related real estate expenditures
• Consolidate vendors by utilising an end-to-end solution