It’s time to address your mail. Never open another envelope.
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Of labor is spent on mail sorting.
Source: Mailing Systems Technology magazine
Of organisations report issues with getting the right information to the right person.
Source: AIIM report, Implementing a Digital Workforce
For businesses, paper-based correspondence has always been predominant and reliable. Like clockwork, mail comes in and mail goes out. But all that incoming documentation needs timely and efficient distribution, acknowledgement, and action.
Physical manual processes
The traditional mailroom is the entry point for large volumes of inbound physical mail that requires back-office operations to sort and distribute.
Digitised mail and routing
Digital mailrooms work through intelligent document processing (IDP).
Automated mail processing, metadata extraction, and workflows
Intelligent mailrooms offer all the benefits of a digital mailroom through a content services platform (CSP).
We’ve got your back with answers to some of our frequently asked Digital Mailroom questions.
Each user is assigned to a user group, and user groups combine with data security rules to ensure that mail is properly routed to the correct people. Iron Mountain’s Implementation team ensures that the proper roles and security are in place for your organisation to maintain data security and privacy.
Iron Mountain’s Implementation team meets with your organisation to learn how your organisation wishes to handle mail: by department, floor, individual, etc.
Iron Mountain then sets up your users, user groups and data security rules to ensure that the proper people have access to the mail. Many organisations also have an administrator who can update this hierarchy if, for example, you are out of office, and need your mail temporarily rerouted.
You are able to select from several disposition options for your physical mail:
