Information transformation

Protect your data: key changes to the Australian Privacy Act

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Be Privacy Act ready: remain compliant, protect your customers

The Australian Privacy Act is changing, and your business needs to be prepared. With increased penalties and a rising risk of data breaches, it's more important than ever to protect your customers' personal information.

To protect your business and customers' data, it's crucial to understand the upcoming changes and take proactive steps to ensure compliance. To gain a better understanding on what these changes mean for your organisation, read our whitepaper.

Download our whitepaper here

Key points:

Stricter penalties

New tiered penalties for non-compliance, even for small and medium-sized businesses.

Severe consequences

Data breaches can lead to financial losses, brand damage, and legal action.

Rising risk

The number of data breaches is increasing, making proactive measures essential.

Impact on all sectors

Organisations across health services, government, finance, education, and retail are particularly vulnerable.

Complex data landscape

Personal information is dispersed across various systems, making management challenging.

Navigating the path to Privacy Act compliance

Understanding your personal information is the first step to compliance. While records management professionals traditionally handled this responsibility, the digital age has broadened the scope to include technical professionals and data officers.

The challenge of managing personal information (PII) requires a combination of skills in both traditional records management and modern data management.

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Videos and Webinars

Are you ready for the changes to the Privacy Act?

Prepare for upcoming changes to Australia’s Privacy Act with expert insights on compliance, data governance, and managing PII. Watch our on-demand webinar to understand the new regulations, avoid costly penalties, and protect your organisation’s reputation.

30 October 2024

Start your information transformation with Iron Mountain

Let us help you prepare for the Privacy Act changes through a process we call, information transformation. We help you discover, unify and govern your physical and digital assets so you can automate workflows, unlock valuable insights and maintain a compliant and digital-first approach to your organisation.

Click on each phase to jump to the respective part of this page.

Access, collaborate, and innovate by taking control of your information and data - Workflow infographic

Phase 1 - Discover

Discover what information your organisation holds

The initial step is to comprehensively understand your organisation's information landscape. This involves identifying all personal information, including structured and unstructured data across various systems and storage locations. Understanding your regulatory obligations and implementing necessary controls is crucial for compliance.

Determine what to digitise, store or destroy:

Smart Sort

Efficiently unmingle your commingled files—all without a complex, labor-intensive discovery project

Smart Reveal

Reveal what you have—and potentially who is the rightful owner of each records box

Are you ready for the Privacy Act changes?

Are you ready to protect your business and your customers’ personal data? Get the full breakdown of the upcoming Privacy Act changes and practical steps to ensure compliance.

Phase 2 - Unify

Unify your data and information

Once you've identified what records you need to keep, it's time to decide what to keep in physical storage and what to digitise. We identify, organise, and securely manage your records, laying the foundation for a streamlined digitisation process.

Instead of working in silos, your team can now find your information in an easily accessible, centralised, secure digital storage repository that’s compliant with the revised Australian Privacy Act. This approach mitigates risks from any unforeseen situations such as data breaches or loss of records, ensuring you remain compliant with mandatory retention period for personal information.

Take the next step in unifying your data:

Document scanning and digital storage

Transform your business and centralise your information with digital scanning and storage

Iron Mountain InSight Digital Experience Platform

Access information from a unified, automated, secure platform

Iron Mountain InSight Content Management

Electronic Document Management & Workflow Automation System

Phase 3 - Govern

Govern your data with confidence

Once you know what data and information you have, it’s essential to understand your information governance requirements under the updated Privacy Act. Organisations must develop a governance program and retention schedule, ensuring compliance with the new maximum and minimum retention periods.

Your data must be securely stored, compliant with the latest regulations, and regularly reviewed to ensure unnecessary information is defensibly destroyed once its retention period expires.

Phase 3 - Govern your data with confidence

Explore our governance solutions:

Information governance and professional services

More than 100 information governance experts are ready to help grow your program with a comprehensive approach

Retention policy development and advisory services

Know your obligations and show compliance with our online policy centre tool

Retention and privacy policy management

Find your path to to efficient, cost-effective, and compliant information governance

90%
of workers say automation solutions increase their productivity
Harvard Business Review

Phase 4 - Automate

Automate your workflows

Here's where you harness the full power of AI to classify and connect your data, automate manual processes, enable audit-ready compliance, and make information accessible and useful.

Using intelligent document processing and advanced capture solutions you can add structure and monitor every data collection process. With this comes increased productivity and less chance of human error when classifying, storing or processing your information.

Learn more on automating your workflows:

Iron Mountain InSight Digital Experience Platform

Access information from a unified, automated, secure platform

InSight Intelligent Document Processing

Digitise, store, automate, and unlock the power of your data through the power of automation

Digital Mailroom

Streamline mail operations and connect data digitally across organisational silos

Phase 5 - Unlock

Unlock insights and make better decisions

As documents and data seamlessly flow through your organisation, your team can now unlock your data's potential. By digitising your files and harnessing advanced analytics, your team can uncover patterns, trends, and invaluable information buried within your records. With the new Privacy Act amendments, staying compliant also opens opportunities for better data utilisation and improved decision-making.

Phase 5 - Unlock insights & make better decisions

Start unlocking insights from your data:

Iron Mountain InSight Digital Experience Platform

Access information from a unified, automated, secure platform

InSight Intelligent Document Processing

Digitise, store, automate, and unlock the power of your data through the power of automation

The Document Mining and Analytics Platforms Landscape, Q1 2024

Technology, data, analytics, digitization, and automation leaders should use this report to understand the value they can expect from a document mining and analytics platform vendor, learn how vendors differ, and investigate options based on size and market focus.

Phase 6 - Maintain

Maintain a secure and compliant digital strategy

As your digital footprint expands, safeguarding your data and information is paramount. Iron Mountain's comprehensive services ensure your IT infrastructure remains secure, resilient, and adaptable, giving you a competitive edge in today's dynamic landscape.