Document scanning and digital storage

It's time to go digital

Our experts will help you establish a fast, efficient process for the strategic conversion or your paper records and documents to a digital format. This increases access and reduces storage costs. Backfile Conversion can help you:

• Extract valuable data and insights from your legacy records and documents to make better business decisions
• Have electronic access to your vital records without subjecting the original to wear and tear or loss
• Centralise your information in an electronic repository of your own or our Digital Record Centre, where it can be easily and securely shared.

Converting all of your legacy paper records to digital files doesn’t make financial sense and can be a daunting task. Instead of doing all your scanning at once, we can help you prioritise and achieve your goals by segmenting it into a series of backfile conversion projects or by establishing Day Forward Scanning and Image on Demand programs.

It's time to go digital

Stop perpetuating paper in your workplace. Start your digital transformation – scan, index and convert your paper documents when they are produced or received in the normal course of business. Processing paper documents slows down your business and inherently increases privacy, security and compliance risks. Our experts will help you cut paper off at the pass.

We will work with you to identify the points at which paper enters your department or organisation and establish a program that prevents paper documents from entering your workplace.

Whether your goal is big – stopping the flow of inbound paper mail to your entire organisation, or small – removing paper from a single workflow or department, we can help you realise your goal.

Learn more about how our Digital Mailroom solution helps customers say goodbye to paper mail.

Day forward scanning can help you:

• remove paper from your workplace
• implement business process automation
• increase the efficiency of your content management systems

On-call digitisation

Use Iron Mountain Records Management Portal to select the document you would like to have scanned from among the physical records and documents that you have stored with us.

Our team then carefully retrieves, prepares, and scans the document. After scanning, we return the document to its original storage location. We provide you with secure, easy access to the digital document. This pay-as-you-go service minimises costs by allowing you to image only the paper files that you need.

Why Iron Mountain?

• get fast, digital access to your documents
• benefit from our highly secure personnel, processes and facilities
• trust our 20+ years of experience in scanning, indexing and classification

Digital Mailroom solution

Eliminate paper at your ‘front door with Iron Mountain Digital Mailroom service. Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Once your mail is digitised, you can securely store, search and access it in our Content Services Platform, Iron Mountain InSight^®.

During the digitisation process, metadata is extracted, making it easy and efficient to search and find critical information. We will work with you to streamline your mail distribution to individual or group digital mailboxes. User roles combined with metadata access rules ensure the mail is being viewed by the correct people. Your team will have web and mobile access to your digitised mail, ensuring timely access for remote workers. Collaboration is easy with versioning and commentary options. Need to see who or what actions were taken on a document? Audit tracking functionality helps ensure compliance to processes you have in place.

With Digital Mailroom solution, you’ll be able to:

• Easily and quickly search your mail from one central, secure location.
• Improve collaboration with approval workflow capabilities
• Enable remote access to employees
• Manage predictable costs through our subscription service.