Iron mountain insight® essential edition solution brief

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Scan your physical documents and make them easily accessible digitally, when you need them most.

9. mars 20216 minutter

Iron Mountain Scan and Store solution brief

BUSINESS CHALLENGE

Your organisation is under considerable pressure to achieve its strategic goals and deliver value to internal and external stakeholders. You want to be responsive, but when you struggle to manage a mix of paper and electronic information you’re slowed to a crawl.

When you live in this kind of hybrid world without a unified view of your information, you and your employees spend precious time searching for what you need. When you do find the information you need, if it’s in paper format, you still can’t easily access or quickly share it with others.

FIND WHAT YOU NEED WHEN YOU NEED IT MOST

Iron Mountain InSight® Essential Edition is a subscription solution that combines scanning of physical documents and digital storage in a secure cloud repository accessible through Iron Mountain Connect™, our web-based customer hub. You have the option to ingest documents from other digital repositories.

Your scanning will be done by the provider that you already trust with your paper documents and can help you manage the entire information lifecycle for both physical and digital information, consolidating your physical storage, scanning and digital storage into a single operation. You can count on a proven chain of custody to ensure transparency of where your physical and digital assets are at all times.

Leverage Iron Mountain experts’ 20+ years experience in scanning, indexing and digitally storing information, along with our extensive network of imaging centres with highly secure and efficient personnel, processes, facilities and equipment. You’ll have a centralised view of your information, be able to free up valuable workspace and make handling of your information & its usage much easier.

HOW IT WORKS

Iron Mountain scans, indexes and ensures quality control to meet your document conversion requirements. Leveraging optical character recognition (OCR) technology through Google Cloud Vision API, the contents of your documents are completely searchable by text or index, available for many file types and in 50+ languages. Once your physical documents are digitised, you can securely store, search and access them in a modern, secure cloud storage repository.

Digital documents stored in other repositories can also be ingested to have all of your documents together for centralised visibility and access. Your electronic information will be encrypted at rest, and during transmission across a secure network with access restricted by encryption keys that you own and manage. Role-based permissions enable authorised users to access only the information that they need, wherever and whenever they need it.

SOLUTION BENEFITS

Iron Mountain InSight® Essential Edition enables you to take the first step on your digital transformation journey. You can:

Free up valuable workspace to be used for revenue generating activities and create a more dynamic environment for a multi-generational workforce.
Easily and quickly search for critical documents from one central, secure location.
Better handle & use your information, reducing time and effort spent searching for what you need.
Manage predictable costs through flexible payment options.
For advanced machine learning-based classification and analytics providing actionable insights to make better business decisions, you have the option to upgrade to Iron Mountain InSight Enterprise Edition, part of the same platform, so you can easily scale up to meet your digital transformation goals.

Although 61.9% of companies are planning more remote work now and in the years to come,² hybrid and remote workforces struggle to access documents quickly and securely. The roughly 80% of employees working outside of the office, either part- or full-time,³ need digitization.

Industry FactSquaretalk and Gallup

How you benefit

Securely access your digital information in a secure repository anytime, anywhere.
Easily and quickly search for critical documents from one central, secure location.
More efficiently handle and use your information, reducing time and effort spent searching for what you need.
Free up valuable workspace revenue-generating activities and creating a more dynamic environment for a multi-generational workforce.
Reducing time and effort spent searching for what you need. As your requirements change and develop, you can take advantage of additional services and capabilities to support your growth and digital needs.

Not sure what needs to be digitized? Iron Mountain can work with you to identify how to proceed with your legacy, operational, and incoming records. We can help you determine which assets should be digitized, stored, and/or securely shredded based on your retention requirements. We offer several disposition options for your newly digitized physical information including secure storage, sustainable shredding and/or returning physical assets to you. Need help complying with your organization’s retention policies? We have options for you. If your organization already has a retention policy that you want to input, we offer an add-on module that allows you to enter and create your own schedule. If you need help with creating retention rules, you can integrate with Iron Mountain Policy Center, our cloud-based retention policy management platform. You’ll have the ability to access updated retention rules and apply them systematically to relevant documents.

Iron Mountain is an industry leader in helping you bridge the gap between physical and digital information. You can take advantage of the opportunity to consolidate vendors. We offer solutions and services to help you no matter where you are on your digital transformation journey. We partner with Google Cloud and Amazon Web Services (AWS) to provide our customers the ability to harmonize their cloud strategies and take advantage of innovative technology.

To learn more, contact your Iron Mountain representative or visit our website for a free quote.

Need help with other steps of your digital transformation journey? We have you covered.

Identify your legacy records

We can work with you to identify how to proceed with your legacy records.

Digitize your physical documents

We can help you prioritize and achieve your goals through a series of Backfile Conversion, Day Forward Scanning and on- demand programs.

Enable compliance

We offer compliance options including integration with Iron Mountain Policy Center, our cloud-based retention policy management platform.

Dispose records you don’t need

We offer several disposition options for your newly digitized physical information including secure storage, sustainable shredding and/or returning physical assets to you.