Records and Information Management

Records storage supplies

Gain quick access to your inventory and improve governance.

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Overview
How it works
Box reference guide
Specifications

Pathway to information governance

As you evolve your Records and Information Management (RIM) program you need the proper tools and supplies. With Iron Mountain boxes and RFID labels you set yourself up for secure storage and easy, repeatable inventory audits. With RFID technology, you’ll gain confidence in your inventory location when responding to customers, stakeholders, and external or internal auditors.

Introducing: Iron Mountain's Eco Box

At Iron Mountain, we’re always looking for ways to improve our own environmental performance within our operations. We’re proud to announce our new Eco Box, made from 65% recycled materials and 35% from sustainably managed forests. It’s certified by the Forest Stewardship Council^® (FSC^®), a group that works to ensure forests are properly and responsibly maintained to meet economic needs, conserve biodiversity and preserve species, while also taking into account land rights and the rights of indigenous communities and workers. Our new boxes will have the same functionality and durability of our current boxes and will be available to our customers in Fall 2021.

FSC license code: FSC-N003636

Boxes and labels

You can purchase an Iron Mountain box and an RFID label to accompany the Iron Mountain box. With RFID you can verify the location of your physical assets and demonstrate the controls you’ve placed over your inventory.

Prepare the information you want to store offsite by putting it in an approved storage box and applying an RFID label. This enables a repeatable audit process by leveraging the RFID chip within the box label. You’ll be able to provide proof of controls and prove your security requirements with the utmost confidence.

Quick reference box guide

This guide outlines Iron Mountain’s box sizes and associated supplies.

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Iron Mountain employee looking for a box in a warehouse

Explore the Iron Mountain box and RFID label:

Built-in hole for zip tie

Added level of security
Additional protection of your information
Zip ties sold separately

Three-inch lid

Additional durability during transportation and storage
Won't warp or blow off

RFID label

RFID is the leading technology in asset and inventory tracking
RFID chip pre-associated with barcode
RFID labels are sold separately

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How RFID works

All net new information stored at Iron Mountain is packed in boxes to which you have applied an RFID label. The label contains a chip that can be detected and scanned by RFID readers.

RFID Readers scan for a passive radio frequency signal produced by the chip located in the RFID labels.

How RFID audits works

An RFID signal transmits location data from the reader to the Iron Mountain database, securely verifying that the boxes are stored in the proper place.