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Records and Information Management

Smart Reveal

Address boxes of records with unknown contents

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Do you have records stored with insufficient or no descriptive data?

To properly manage your records inventory and make disposition decisions, you need to know what you have and potentially who is the rightful owner of each box.

Without knowing this, you can’t take action and will hold on to your inventory for much longer than necessary. You could spend the time and resources to manually review each box—a painstaking process, especially if your records are stored across multiple locations.

Or you could choose Iron Mountain Smart Reveal. The solution combines your historical metadata with pictures of the outside of each box, plus an aerial view of the internal contents, allowing you to make quick and defensible disposition decisions.

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You’ll get all the information you need to take informed actions, such as:

certificate paper

Assign ownership

3 files

Update metadata and descriptions

tape backup

Send to data entry for file-level indexing

truck

Ship box to owner

wifi network

Digitize documents

shred facility

Destroy box contents and more

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Smart Reveal

Solution summary



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Identify boxes in storage with little or no descriptive information.


second step of smart reveal solution

Take pictures of box face and an aerial view of contents, with options for more pictures per your requirements.


third step of smart reveal solution

Review box pictures via our secure gateway. Select and assign your required action for each box.


With Iron Mountain Smart Reveal you can:

Know what you have

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Get a full understanding of your records inventory so you can make informed decisions and take appropriate actions.

Make defensible decisions about what records to keep, destroy, or digitize

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Stop storing everything, digitizing everything, or indiscriminately destroying records you’re obligated to keep. Feel empowered in knowing you’re making the right decision for every record, every time.

Reduce the cost and risk of storage

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Storing everything increases costs and puts you at risk of information loss and compliance violations. Stop paying to store records that you no longer need to keep.

Improve productivity

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Increase your organization’s speed and efficiency by giving employees the ability to find what they need and make quick decisions.

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Smart Reveal photo gallery

Iron Mountain Smart Reveal

What’s hiding in your record storage boxes?

Important business records that must be retained, defensibly destroyed, or digitized?

Or content that should never have gone into storage in the first place?

We’ll partner with you to generate a list of boxes that would benefit from Smart Reveal. You can select boxes from that list to get the process started.

We will take pictures of the outside of each box.

We will also take an aerial view of each box.

We can customize your Smart Reveal project and take additional pictures, according to your preferences and requirements.

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Iron Mountain Smart Reveal

Smart Sort

When boxes are filled with commingled records, it is difficult to make defensible decisions on disposition.

Iron Mountain’s Smart Sort technology is used to sort and reorganize files by destruction eligibility date, category, association, or whatever you require.

Learn More

We make it easy to get started.

By submitting this form I agree that Iron Mountain may process my data as described in Iron Mountain's privacy policy.

Why work with Iron Mountain?

Why Iron Mountain?

Iron Mountain combines decades of records management expertise with a suite of technology-driven products that address an organization’s entire physical records inventory.

With Smart Reveal, you get a one-of-a-kind, cost-effective solution that identifies information about boxes stored with unknown contents quickly and accurately—without the need for burdensome manual processes or placing unnecessary strain on your team or resources. No matter how complex the challenge, Smart Reveal is another reason why Iron Mountain is your organization’s trusted and strategic partner.

To learn if Smart Reveal is right for your organization, please contact your sales representative or complete this form.

About Us

Frequently asked questions

How do I know which boxes of records are the right fit for Smart Reveal?
Smart Reveal is designed for boxes of records stored with limited or no descriptive data.
Can Iron Mountain help me decide which boxes should go through the Smart Reveal process?
Yes, our sales team can use a diagnostic tool to generate a report that lists all boxes of records with limited or no descriptive information stored at Iron Mountain facilities. From that list, you can select boxes for the Smart Reveal process.
How many pictures will Smart Reveal provide?
Each Smart Reveal engagement is customizable. You can choose the number of pictures and views you need to meet your project requirements.
Can Smart Reveal work for non-paper records?
Yes, Smart Reveal works with any physical asset, such as pathology slides/blocks, microfilm, microfiche, etc.
What does Iron Mountain need from me in order to set up a Smart Reveal project?
We will partner with you to generate a list of boxes that will benefit from the Smart Reveal process. From that list, we’ll need you to select which boxes you’d like to run through the Smart Reveal process.
Can I decide how many boxes I want to run through the Smart Reveal process?
Yes, you can decide the quantity of boxes based on your budget, priorities, timelines, etc.
Is there a minimum number of boxes required to leverage Smart Reveal?
The minimum is a Proof of Concept for 40 boxes.
My inventory is located across several record storage facilities. Can I expect the same experience at every site?
Our technology-enabled solution ensures that your experience is consistent regardless of the location of your records inventory.
Are there other products or programs that pair with Smart Reveal to help me clean up my legacy records?

Iron Mountain Smart Sort will help you sort and reorganize your commingled files according to destruction eligibility, record type, record status, unique identifier, or any other criteria you decide. For more information, visit ironmountain.com/smartsort.

I have offices around the world and a lot of unorganized records. Is Iron Mountain's Smart Reveal service available globally to help me identify box contents?

Yes, Iron Mountain offers Smart Reveal, our solution designed to address boxes of records with unknown contents, in many countries worldwide. This service helps you gain visibility into your stored records, reduce storage costs, and improve compliance, regardless of your location. We support businesses across North America, Europe, Asia-Pacific (APAC), and Latin America with their information governance needs.

Here are some examples of where you can find Smart Reveal:

To confirm availability and learn more about Smart Reveal in your specific location, please contact us directly.

Related resources

View More Resources
Infographics

Nearly 20% of boxed records are stored with little or no descriptive information. That’s a costly, risky situation.

Identify and make defensible decisions about your records inventory with Iron Mountain Smart Reveal.
June 27, 2023
Solution Guides

Discover what’s hiding in your record storage boxes with Smart Reveal

When records are stored without metadata or descriptive information, it’s impossible to understand what you have and make defensible decisions on what to retain, defensibly destroy, or digitize.
August 2, 2023
Infographics

Need to clean up your paper records inventory? Let Compass lead the way

Iron Mountain Compass is a technology-driven diagnostic tool that guides you to your starting point.
May 30, 2024
View More Resources

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