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Cleaning up your legacy records?
Get started with a trial offer of Iron Mountain Smart Reveal.
For just $100 USD, we will photograph up to 20 boxes to help you discover what’s inside and make decisions on what to do next.
Overcome your records and information management challenges, regardless of location or format
Position your organization for success
No matter where you are on the road to digital transformation, cleaning up legacy records, making strategic digitization decisions, and getting control of your data are critical to future-proof your program.
Explore the resources below to prepare for what’s next.
Clean up paper
It’s common to feel overwhelmed by your legacy paper records, which have accumulated over the years and may include thousands of boxes spread across various locations. You want to clean up files and make strategic decisions about your inventory, but this has proven easier said than done.
We’ve developed a strategic approach to records management. We go beyond simply storing your records and provide options and innovative solutions that help you manage your inventory throughout the lifecycle.
Explore these resources to learn how cleaning up records in all locations and simplifying your inventory can improve efficiency, reduce costs, and mitigate risks:
Discover more about paper records cleanup
7 benefits of legacy records consolidation
Records scattered here, there, and everywhere? Unlock hidden value and efficiency. Discover the top 7 benefits of consolidation, from cost savings to AI readiness, and finally take control of your information.
Clean up your paper records inventory with a clear path forward
Iron Mountain Compass is a technology-driven diagnostic tool that guides you to your records cleanup starting point.
UTMB Health starts with Smart Sort to advance digital transformation
Faced with the closure of a historic facility and the need to identify, sort, and move thousands of patient records, microfiche, and microfilm, UTMB Health needed to defensibly reduce and relocate its inventory in a matter of months.
The flip side of retention: Strategies for cleaning up physical records
Disposition is in the spotlight as organizations look to reduce cost and risk by cleaning up their physical records. In our August Education Series webinar, experts tackle paper overload and discuss new strategies for an old problem.
Smart Records Cleanup Suite
A suite of solutions for your records inventory
Iron Mountain Clean Start
Reduce risk, improve productivity, and enhance sustainability as you elevate your workplace
Make information accessible
Scanning all your records without considering valid reasons leads to increased cost and cyber risk, content clutter for AI modeling, and an abundance of work around guaranteeing accuracy and authenticity. A better approach is to define information value and identify the most relevant records to digitize.
If your organization needs to adapt retention schedules, discover valuable information hidden in physical records, or manage large scanning projects, explore these resources:
Amy Sheaves, Head of Global Operations Transformation & Solution Strategy in Iron Mountain’s Education Series, The flip side of retention
Discover more about digitization
Beyond the box: The digital impact on retention schedules
Explore how data is changing the way we manage records, the challenges of defining and retaining data, and the importance of collaboration between Information Governance and Data Governance teams.
Information Governance in the age of AI
As it integrates into the global economy, artificial intelligence (AI) is having a profound impact on Information and Data Governance. Every day, the landscape evolves. The latest Iron Mountain Education Series discussion explores the implications of AI on the economy, regulatory structures, and data management.
Data Governance vs. Information Governance: Closing the gap
Information Governance is generally accepted as a framework for managing information in all its formats, including the basic building blocks of data. But where does Data Governance fit in? Experts weigh in on the IG and DG relationship and how to maximize your information’s value and drive business goals by understanding each.
The bridge to digital: Positioning your organization for success
How can your organization position itself for success in an era of digital transformation, artificial intelligence (AI), and machine learning? Let’s explore the goals for a digital strategy and how to build a foundation for success.
Charting the course to digital: 3 RIM challenges to overcome
A robust Records and Information Management program is the cornerstone of today’s digital shift and advancing AI technologies. Let’s explore 3 challenges to overcome as you chart the course to your digital future.
What are your legacy records cleanup challenges?
No matter the scale or complexity of your records inventory, Iron Mountain has the expertise to help you free up internal resources using technology-based solutions that automate decision-making about what records to retain, defensibly destroy, or digitize.
Chantel Johnson, VP and Chief Data Officer at Bank of China in Iron Mountain’s Education Series, Digital detox: Practical ways to clean up ROT
Get control of data
Organizations worldwide are grappling with exponential data growth, creating even greater volume issues than they did with paper records.
Addressing your program’s data hygiene complexities can be difficult and includes classifying redundant, obsolete, and trivial data (ROT), understanding your data supply chain, and readying data for use in AI. This process can begin as far back as your physical records cleanup. After all, clean paper records = cleaner digital data.
Here are some helpful resources if you’re ready to get control of your data:
Discover more about data cleanup
From hidden potential to the power of AI: Prepare your information for the future
How records and information management (RIM) leaders are uniquely positioned to navigate their organizations through the new age of data-driven information management.
Out with the old: 5 reasons to begin the new year by cleaning out your data
In many organizations, only 15% of the stored data is actually valuable. Much or the rest is redundant, obsolete, and trivial (ROT). While most organizations have retention policies that mandate defensible deletion of this ROT, policies often go unenforced. If this is happening at your organization, this paper offers five reasons to spend some time cleaning up your files, as well as tips for helping your efforts succeed.
Data first: The critical foundation for your GenAI Launchpad
Generative AI has opened up new frontiers in how the government executes its mission, but GenAI is only as good as the data that powers it. How strong is your data foundation?
Electronic Content Classification Service
At Iron Mountain, our Electronic Content Classification and Data Remediation service leverages a range of platforms for classifying and remediating both structured and unstructured data stored on-premise, in the cloud or in hybrid environments.
Iron Mountain InSight Digital Experience Platform
Access information from a unified, automated, secure platform
Digital detox: Practical ways to clean up ROT
Surges in data volume are front and center for today’s information managers. Redundant, obsolete, and trivial (ROT) data increases your risk exposure and devalues your digital assets. Experts from our recent 2024 Education Series session share practical advice for your next data cleanup project.
