Optimize land and lease management to automate, streamline, and scale your operations

Business challenges

In land acquisition and lease management, document management is essential. Handling documents creates many challenges such as time-intensive, manual processing along with the inefficiencies and vulnerabilities of managing paper documents. Specifically, paper records make it difficult to maintain and retrieve legacy land data records from the beginning of ownership, which is crucial to properly calculate royalties, mineral rights, and interests.

Piecemeal documentation is another challenge born of digitized documents and paper documents coexisting but not being integrated into one repository. Digitized documents, such as leases, and contracts are often stored in disparate systems, creating data silos. The inherent inefficiencies of land and lease document management complicate compliance management and hinder the ability to meet regulatory requirements.

Impact

During land acquisition due diligence, manual, time-intensive processes and paper documents increase costs, cause documentation gaps, and create delays. In lease management, piecemeal documentation causes missed lease obligations or lost leases. Inefficient document management can hinder the ability to meet regulatory requirements.

To solve these challenges, land and lease management operations need a better way to organize, manage, and track documentation while automating alerts to avoid missed obligations. Manual processes can be up-leveled with smart document processing capabilities that streamline land and lease management.

What if you could

Quickly access documentation and automate land and lease acquisition and obligation management. With minimal manual processing time and effort, you can streamline land and lease processes, decrease costs, and scale and optimize your land portfolio.

Overcome land and lease document management challenges by digitizing records into data so you can organize, track, and automate to:

• Establish dashboard analytics to track key metrics like total contracts, expiring contracts, pending approvals, and compliance status
• Create a single repository for easy navigation, retrieval, and document management, streamlining data sharing and accelerating land and lease processes
• Automate alerts for payments and track lease obligations to ensure efficiency, compliance, and retention
• Reduce overhead, time, and manual errors to optimize operations and business outcomes
• Speed up A&D (alienable and disposable) land processes and optimize land portfolio
• Leverage an automated Q&A summarizing tool to quickly scan contracts to find important clauses like pugh clause, plow clause, or provisions, saving time and effort
• Gain document integration to improve decision-making for smarter land and lease management
• Scale the land acquisition process and unlock new business growth and competitiveness